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Event Hire FAQs

  • Hire Periods
    Hire periods must include set up and breakdown time.
    A full day is an 8-hour period, usually 9.30am to 5.30pm
    If you want exclusively (even for storage) you must pay for days, hours even when not in use
  • Reception opening hours
    8.30am-7.30pm Monday – Saturday in Old Town Hall building and
    9am-5pm Monday – Friday in the Atrium Arts Block
    (access outside these times arranged on request. An additional fee may be incurred)
  • Deliveries collections relating to your event must be made at a time agreed with reception@wacarts.co.uk in writing and on the day of your hire unless otherwise agreed in writing.
  • ROOM SIZES & CAPACITIES
    Main Hall:
    18m x 13m (15.5m x 12m Floor Space) 6.5m height
    Capacity: 200 standing / 180 seated / 160 theatre style / 120 banqueting
    Small Hall: 12.5m x 7.5m x 6m height / Capacity: 100 standing / 80 seated / 50 Banqueting
    Council Chamber: 13m x 7.5m x 6m height
    Capacity: 100 standing / 80 seated / 50 Banqueting
    Dance 1: 14m x 13m x 4m height
    Capacity: 200 standing / 150 seated / 120 banqueting
    Dance 2: 10m x 10m x 4m height
    Capacity: 100 standing / 80 seated / 60 banqueting
    Smaller rooms as offices / wardrobe / meetings etc Front Meeting Room: 5m x 4.5m
    Back Meeting Room: 4.5m x 4.2m
    Studio 3: 5.5m x 7.5m Media Room: 5.5m x 7.5m
  • LIFT SIZES & ACCESS
    Every room at WA offers step free access.
    South Lift (for Main Hall) Height 2.1m / Width 1.4m / Length 2m (Lobby access 90 x 205cm) North Lift (for Small Hall) Height 2.2m / Width 1.6m Length 1.5m (Lobby access 94x 209cm) Arts Block (for Dance 1 & 2) Height 2.2m, Width 1.1m, Length 2.2m (Lobby Access 2.1m)
  • Wi-Fi is available free of charge throughout the building. Network: Wac Arts Guest (no password needed)
  • Parking is very limited but if available is arranged through reception@wacarts.co.uk at a charge of £20 per day
  • AV / Tech
    Please make your tech requirements known in advance of your hire to both events@wacarts.co.uk & buildingservices@wacarts.co.uk
    We have speakers available for all rooms (all with Bluetooth connectivity)
    We have 2 TVs available for use in the building
    Main Hall & Small Hall have projectors and retractable screens (NB you will need laptop to VGA cables)
  • Kitchen & Catering
    Kitchen facilities are not available on site although there will be a tea & coffee making facilities provided on request.
    Use of external caterers must be agreed with prior written approval only.
    Hirer will be responsible for provision and cost of any necessary additional staff (servers, box office, stewards, security, etc) unless otherwise agreed in writing.
  • Damages
    Any damage to the venue, it’s furniture, fixtures and fitting as a result of your use of the venue will be charged at the cost of making good.
    * PLEASE DO NOT STICK THINGS WITH BLUETACK OR TAPE IN THE OLD TOWN HALL.

    Wac Arts accepts no responsibility for loss and damage of any items (goods, equipment etc) brought in relating to your event.
  • Pencils and Cancelations
    If you hold a pencil for a booking you have 24 hours to confirm and contract once this is challenged by another client. If challenging a pencil you must be able to contract as soon as that challenged pencil is released. Cancelation Fees:
    Cancellation between 4-6 months (inclusive) in advance: 50% of fee Cancellation between 1-3 months (inclusive) in advance: 75% of fee Less than 30 days in advance: 100% of fee
  • Contacts
    For general enquiries please contact reception@wacarts.co.uk
    For date enquiries please complete our enquiry form
    For further questions please contact aser.lheureux@wacarts.co.uk
    For room set up requirements please contact events@wacarts.co.uk & buildingservices@wacarts.co.uk