We are looking for a Project Manager
Reports To: Director of Finance & Commercial Operations / Building Operations Sub-Committee (BOSC)
Duration: Temporary (3 months)
Liaison with: Heads of Department, External Clients, Building Services Team, external caterers; all external and internal clients in order to ensure smooth running of the multi-functional spaces
About Wac Arts: Empowering Young People to Change Their World
Our mission is to support young people to expand their life opportunities and aspirations through performing arts and media. Wac Arts has been home to thousands of talented young people, harnessing their extraordinary potential every year, equipping them to make positive choices for themselves and a positive contribution to society. Our work has opened countless doors for young people, creating life-changing opportunities that may have been otherwise inaccessible to them. Our mission is to be a sustainable arts-inspired educational safe haven for generations of young people, providing high quality training at low cost in fantastic facilities.
Overview of Hampstead Old Town Hall
We believe that young people need and deserve access to great facilities in order to achieve. Since 2000 we have been very fortunate to have our base at the Old Town Hall, Grade ll listed, in London’s Belsize Park. Here we have a complex of three buildings connected by a light and bright atrium space and incorporating a purpose-built performing arts and media block. Wac Arts enjoys a long-term lease of the Old Town Hall from Camden Borough Council, and sub-lets parts of the building to a range of tenants, including The University of the Third Age In London (U3A).
Overview of U3A
The University of the Third Age, or U3A as it is commonly known, was based on an original idea from France and founded in this country in 1982 by Brian Groombridge in London and by Peter Laslett in Cambridge. U3A in London consists of a group of men and women who are no longer in full time employment and meet together to study a wide range of subjects. All meetings (except Monday Talks) take place in the old Hampstead Town Hall, on Monday to Friday during term time. There are currently about 180 study groups on offer, all of which are run by members. U3A are one of the largest users of space in the Old Town Hall and are seeking more accommodation of an appropriate standard.
Nature of the project
Wac Arts are beginning to develop an organisational vision to improve the facilities of the building, including the potential for a major capital development over the coming years to better reflect the mission of our work. An early project has been identified which has the potential to consolidate U3A’s activities on Level 1 of the Old Town Hall.
To move this forward, Wac Arts, are looking to explore options to carry out refurbishment of parts of the Old Town Hall. This is likely to require some remodelling of interior walls, upgrading of lighting, ventilation and air conditioning systems, audio-visual and IT equipment installation, works to ceilings and floors and full redecoration.
In order to facilitate the works, it is envisaged that some existing tenants will need to be moved to other parts of the Old Town Hall.
There is a preference for this work to be carried out during Summer 2017.
Wac Arts intends to appoint a ‘Project Manager’ to develop plans for this project. The role will include:
• Developing a brief for the project that includes:
U3A’s space and facility requirements
Relocated tenants’ space and facility requirements
• Consultation with representatives of each relevant organisation in establishing requirements and regarding proposed solution
• Analysing existing Tenancy Contracts and drawing up a tenancy strategy for all affected tenants
• Producing drawings and specifications for the works to enable competitive pricing by building contractors (and subsequently developing this information for construction as required)
• Mapping out a proposed plan and timeline to achieve relevant Statutory Approvals for the works should it be approved
Wac Arts with the support of U3A, intend to make an initial 3-month appointment to map out a short term way forward in relation to reconfiguring use of the Old Town Hall. This would underpin Wac Arts vision and mission and deepen the relationship of U3A as part of our commitment to lifelong learning. Subject to the 3 months project, we would ideally look to moving forward an approved project plan to achieve competitive prices for the works, with the potential to extend through to the completion of the works and beyond if further redevelopment projects are identified.
Experience and skills
The successful candidate will:
• Have relevant construction/design-related qualifications
• Communicate clearly with a range of stakeholders
• Write clear and concise text, and produce appropriate drawn information, to capture and communicate project requirements
• Manage the co-ordination of different parties into the project
• Establish and maintain clear timelines for elements of the project
• Manage the process of third party approvals including Landlord, Planning, Building Control, DDA and HSE requirements
• Report regularly to the Chief Executive and BOSC, as well as any steering committee established for the project
• Be responsible for project budgetary control and timely reporting to Wac Arts Director of Finance & Commercial Operations
• Excellent communication skills in all media and at all levels
• To have awareness of child protection issues
Subject to a Project Plan being approved, candidates will have the ability to:
• Lead the appointment of an appropriate Building Contractor to carry out the works
• Possess good current experience of UK construction industry legislation and practices
• Ensure that contractor and any other consultants comply with project responsibilities
A DBS check will be compulsory
Wac Arts is an equal opportunities employer. Charity No: 267043